Belleville Town Hall, 3rd Floor
152 Washington Avenue
Belleville, NJ 07109
E-mail: [email protected]
TAXPAYER IDENTIFICATION NO.
- Attention Township of Belleville Vendors
- Americans with Disabilities Act of 1990 – Appendix A
- Mandatory Equal Employment Opportunity Language for Goods, Professional Service and General Service Contracts – Exhibit A
- Mandatory Equal Employment Opportunity Language for Construction Contracts – Exhibit B
- State of New Jersey – Division of Purchase and Property Contract Compliance Audit Unit EEO Monitoring Program
- Terms and Conditions
The Purchasing Department is responsible for procuring the goods and services required by staff to enable the Township of Belleville to fulfill its mission of serving its residents while insuring compliance with all applicable New Jersey State procurement laws.
All vendors interested in conducting business with the Township of Belleville are strongly encouraged to read each of the documents appearing in the Downloadable Forms section of this page.
SEARCH STAR LEDGER'S LEGAL NOTICES
Please click on the Star Ledger icon to access their searchable database of legal notices including bid notices.
REQUEST FOR QUALIFICATIONS (RFQ) ANNOUCEMENTS
The Township employs various procurement methodologies in order to procure goods and services. These include, but are not limited to, Bids, RFQ’s (request for quote), RFP’s (request for proposal) and quotes.
Bids are required for any commodity, service, or project when the cost exceeds the statutory bid threshold of $17,500, pursuant to N.J.S.A. 40A: 11-3, and must be submitted in accordance with the terms and conditions prescribed in the respective package. Quotes are used for goods or services that are below the bid threshold, and an RFP is typically used for obtaining professional services and also for Competitive Contracting where other criteria beyond lowest price are considered.
All bid specifications are available for download from the Township’s Website (the obtainment of a bid package is the sole responsibility of the vendor). Generally there is no charge for a set of specifications. However, if a bid package contains a set of plans there will be a charge as specified in the legal notice and if you wish it to be mailed you can supply us with either a UPS or Federal Express account number and we will send it to you. Vendors are encouraged to read the Star Ledger for publications of “Notice to Bidders” for current bid announcements as well as the Division of Purchasing’s location on the Township Website. From time to time, the Division of Purchasing may issue addenda to bids, RFP’s and RFQ’s. These will be faxed to all vendors who have downloaded specifications for the respective bid and will be posted online as well. All interested vendors should check the website frequently during the bid process. It is the sole responsibility of the vendor to be familiar with any addenda related to a bid. Any vendor wishing to do business with the Township should review Current Terms and Conditions for Doing Business with the Township of Belleville.
Bids are publicly opened and read aloud at the date, time and location specified in the legal notice. Vendors are invited to attend all openings. Bid packages are available for inspection after bids have been opened.
Bids are tabulated and evaluated for: the best price, compliance with bid specifications, financial responsibility, reputation of vendor, service availability, and other relevant criteria. After analysis, a recommendation is submitted to the Township Council for award. All awards or rejections must occur within a sixty-day time frame. Any exception to this schedule would be in accordance with N.J.S.A. 40A: 11-24, which provides for extensions if parties are agreeable.
Notification of award/rejection will be made in writing.
NOTE: Any entity doing business with the Township of Belleville must first comply with New Jersey’s Business Registration requirements. Please visit the State’s Division of Revenue for instructions and fax your Business Registration Certificate (BRC) to 973-694-8136.
NOTE: Proposals requiring a Bid Deposit/Bid Bond must comply with N.J.S.A. 40A:11-21, and Bid Bonds shall be in the amount of 10% of the bid, but not to exceed $20,000. Bids that include bonds limiting liability to the difference between the bid and that of the next lowest bidder will be rejected.
Vendors are advised to complete the Purchasing Department’s Vendor Information Form and submit the form accordingly. Vendors wishing to meet with Purchasing Staff must make an appointment before visiting the Division of Purchasing to assure staff availability. No assurance of a meeting can be given to vendors who arrive unannounced.
Vendors are requested to make the Division of Purchasing their first point of contact. When appropriate, Purchasing will arrange contacts with other departments. Unauthorized visits to departments are discouraged and may be counterproductive. Appointments may be made by contacting the Purchasing Department at 973-450-3316, Monday through Friday between the hours of 8:00 A.M. and 4:00 P.M.
The Township of Belleville is a member of the following co-operative purchasing programs:
- Cranford Police Cooperative Pricing System
- Houston-Galveston Area Council (H-GAC)
- Middlesex Regional Educational Services Commission
- National Intergovernmental Purchasing Alliance (National IPA)
- National Joint Powers Alliance
- New Jersey State Contracts
- Essex County Co-ops
- Morris County Cooperative Pricing Council